Removal Van Soho Terms and Conditions
These Terms and Conditions set out the basis on which Removal Van Soho provides removal and related services within the United Kingdom. By making a booking or using our services, you agree to be bound by these Terms and Conditions. Please read them carefully before confirming your booking.
1. Definitions
In these Terms and Conditions, the following definitions apply.
Company means Removal Van Soho, the provider of the removal and associated services.
Customer means the person, firm or organisation that books or uses the services of the Company.
Services means any removal, packing, loading, unloading, transportation, storage, or related services carried out by the Company.
Goods means the items, furniture, personal effects, equipment, or any other property that the Customer asks the Company to move, handle, store, or otherwise deal with.
Service Area means the areas in which the Company offers its services, including Soho and surrounding districts and other locations within the United Kingdom as agreed at the time of booking.
Contract means the agreement between the Company and the Customer formed in accordance with these Terms and Conditions.
2. Scope of Services
The Company provides domestic and commercial removal services, including the transportation of Goods from one address to another, loading and unloading, and other related services that may be agreed in writing. Services are available throughout the UK within the Companys operational coverage. Any services requested outside the usual Service Area, or requiring additional time, staffing, or vehicles, may be subject to separate quotation and conditions.
The Company reserves the right to refuse to carry out any service that, in its reasonable opinion, may pose a risk to health and safety, be unlawful, or exceed the agreed capacity of the vehicle, equipment, or staff.
3. Booking Process
3.1 Initial enquiry
The Customer may request a quotation by providing accurate details of the collection and delivery addresses, access conditions, approximate volume or list of Goods, service dates, and any special requirements such as packing, dismantling, or storage. Quotations are based on the information supplied and are subject to revision if information proves to be incomplete or inaccurate.
3.2 Quotations
Unless stated otherwise, quotations are estimates only and are not binding if the volume of Goods, access conditions, or service requirements differ from those originally described by the Customer. The Company reserves the right to amend the price to reflect any such change.
3.3 Acceptance and confirmation
A booking is only confirmed when the Customer has accepted the quotation and the Company has issued a booking confirmation. Acceptance may be in writing or via other agreed communication methods. The Contract comes into effect upon confirmation of the booking and is governed by these Terms and Conditions.
3.4 Changes to booking
Any changes to the date, time, addresses, access conditions, volume of Goods or required services must be communicated to the Company as soon as possible. The Company will endeavour to accommodate changes but cannot guarantee availability. Changes may result in revised pricing or additional charges.
4. Customer Responsibilities
The Customer agrees to.
Provide accurate and complete information when requesting a quotation and making a booking.
Ensure suitable access at collection and delivery addresses, including necessary parking permissions, access to lifts where applicable, and clear routes for moving Goods.
Be present or represented at the agreed times during collection and delivery, to direct placement of Goods and sign any necessary documentation.
Arrange any parking permits or authorisations required for the Companys vehicles. Any fines or charges arising from inadequate or incorrect parking permissions may be charged to the Customer.
Properly secure and prepare Goods for transport, unless the Company has expressly agreed to provide packing services.
Identify any fragile, high value, or special items requiring careful handling.
5. Payments and Charges
5.1 Pricing
Charges are calculated based on factors including but not limited to distance, time, volume of Goods, staffing, vehicle requirements, and any additional services such as packing or storage. All prices will be communicated to the Customer before the Contract is confirmed.
5.2 Deposits
The Company may require a deposit at the time of booking to secure the service date and time. The deposit amount and due date will be stated in the quotation or booking confirmation. Deposits are generally non-refundable except as set out in the cancellation terms below.
5.3 Payment terms
Unless otherwise agreed in writing.
Domestic Customers are required to pay in full either prior to the move or on completion of the service on the same day.
Commercial or account Customers may be granted credit terms subject to approval, in which case payment is due within the period stated on the invoice.
5.4 Overruns and waiting time
If the service takes longer than estimated due to factors beyond the control of the Company, such as delays in gaining access, keys not being available, or additional Goods that were not declared, the Company may apply additional charges, including waiting time and extra labour, at the rates prevailing at the time of the move.
5.5 Late payment
Where payment is not made by the due date, the Company reserves the right to charge interest on outstanding amounts and any reasonable costs incurred in recovering the debt.
6. Cancellations and Postponements
6.1 Customer cancellations
If the Customer needs to cancel or postpone a confirmed booking, they must inform the Company as soon as possible. The following cancellation charges may apply.
Cancellation more than 7 days before the scheduled service date. No cancellation fee, and any deposit paid may be refunded or credited at the Companys discretion.
Cancellation between 3 and 7 days before the scheduled service date. The Company may retain some or all of the deposit and may charge a proportion of the agreed fee.
Cancellation within 48 hours of the scheduled service time. The Company reserves the right to charge up to 100 percent of the quoted price.
6.2 Company cancellations
The Company will use all reasonable endeavours to carry out services as agreed. In the rare event that the Company must cancel or postpone due to operational or safety reasons, severe weather, or circumstances beyond its control, the Customer will be offered an alternative date or a refund of any sums already paid for the affected service. The Company will not be liable for any consequential losses arising from such cancellation.
7. Excluded and Prohibited Items
The Customer must not submit for removal or storage any items that are hazardous, illegal, explosive, corrosive, flammable, or otherwise dangerous, including but not limited to gas cylinders, fuel, paint, chemicals, firearms, ammunition, illicit substances, or any item prohibited under applicable law or regulations.
The Company also does not accept responsibility for jewellery, watches, cash, bonds, securities, precious metals, valuable collections, or other high value or irreplaceable items, unless expressly agreed in writing and adequately insured.
The Customer is responsible for ensuring that no such prohibited or excluded items are included in the Goods. The Company may refuse to handle any Goods it reasonably believes fall into these categories.
8. Waste and Disposal Regulations
The Company operates in compliance with relevant UK waste and environmental regulations. When the Customer requests disposal or clearance of items, the following conditions apply.
The Company will only remove waste or unwanted items as agreed in advance and may apply separate charges for this service.
Certain types of waste, including electrical items, appliances, construction debris, and hazardous materials, are subject to specific regulations and may require specialist handling or licensed disposal. The Company may decline to remove such items or may arrange disposal at additional cost.
The Customer confirms they have the right to dispose of any items they ask the Company to remove and that such disposal does not breach any tenancy, lease, ownership, or regulatory obligations.
Where waste or unwanted items are collected as part of the service, the Company will take reasonable steps to ensure they are disposed of, recycled, or processed in accordance with applicable law.
9. Liability and Insurance
9.1 Standard liability
The Company will exercise reasonable care and skill in providing the services. Liability for loss of or damage to Goods caused by the Companys negligence will be limited to a reasonable amount, which may be restricted to the cost of repair or the market value of the Goods at the time of loss, whichever is lower, subject to any specific limits stated in the quotation or booking confirmation.
9.2 Exclusions
The Company will not be liable for.
Loss or damage arising from inherent defects, pre-existing damage, natural deterioration, or faulty design or construction of the Goods.
Loss or damage resulting from inadequate packing by the Customer, unless packing services have been provided by the Company.
Loss of or damage to items packed by the Customer in chests, drawers, suitcases, or containers where the contents are not declared or are fragile or high value.
Indirect or consequential losses, including loss of profit, loss of income, or loss of opportunity, arising from delay, damage, or non-performance.
Any loss or damage caused by events beyond the Companys reasonable control, including but not limited to extreme weather, road closures, accidents, acts of third parties, or force majeure events.
9.3 Customer inspection
The Customer is encouraged to inspect Goods upon delivery and report any visible loss or damage as soon as reasonably practicable, preferably on the same day. Failure to notify the Company within a reasonable period may affect the ability to investigate and may limit any liability.
9.4 Time limits for claims
Any claim for loss or damage must be made in writing within a reasonable period from the date of the service, and in any event within a timeframe consistent with applicable law. The Company reserves the right to reject claims made after this period.
10. Access and Parking
The Customer is responsible for providing suitable access for the Companys vehicles at both collection and delivery addresses. This includes informing the Company in advance of any access restrictions, narrow roads, low bridges, parking bays, loading zones, or time-limited access, particularly in busy or regulated areas.
If access is not suitable or safe in the reasonable opinion of the Company, the Company may decline to proceed or may complete the service using alternative methods, such as smaller vehicles, at additional cost. Any parking fines, clamping charges, or penalties incurred due to inadequate authorisation or incorrect information provided by the Customer may be charged to the Customer.
11. Delays
While the Company will use reasonable efforts to carry out services at the agreed times, all arrival and completion times are estimates. The Company is not liable for delays resulting from traffic, road works, weather conditions, access issues, or other circumstances beyond its control. The Customer should allow for reasonable flexibility in start and finish times, particularly in dense or heavily regulated urban areas.
12. Complaints
If the Customer is dissatisfied with any aspect of the service, they should raise the issue with the Company as soon as possible so that it may be addressed promptly. The Company aims to resolve complaints fairly and efficiently. Any formal complaint should be submitted in writing with a clear description of the issue and any supporting information.
13. Privacy and Data
The Company may collect and process personal data such as names, addresses, contact details, and relevant service information for the purposes of managing bookings, performing the Contract, and complying with legal obligations. Personal data will be handled in accordance with applicable UK data protection laws. The Company will not sell personal data to third parties and will only share information where necessary for the performance of the services, for legal compliance, or with the Customers consent.
14. Variation of Terms
The Company may update or amend these Terms and Conditions from time to time. The version in force at the time of the booking will apply to the Contract unless a later version has been expressly agreed with the Customer in writing.
15. Severability
If any provision of these Terms and Conditions is found to be invalid, unlawful, or unenforceable by any court of competent jurisdiction, that provision shall be deemed severed from the remaining provisions, which shall continue to be valid and enforceable.
16. Governing Law and Jurisdiction
These Terms and Conditions, and any Contract formed under them, are governed by and construed in accordance with the laws of England and Wales. The parties agree that the courts of England and Wales shall have exclusive jurisdiction to hear any disputes arising out of or in connection with these Terms and Conditions or the provision of the services, without prejudice to any mandatory rights the Customer may have under applicable consumer law.
By confirming a booking with Removal Van Soho, the Customer acknowledges that they have read, understood, and agreed to these Terms and Conditions.